Information for Potential Trustees

Project 6 is an award winning voluntary sector drug and alcohol charity working across West and South Yorkshire We work with people, families and communities affected by substance use and experiencing other multiple and complex disadvantages.

Our core purpose is to provide opportunities and choices for individuals, families and communities to create meaningful and sustainable change in their well-being.

Project 6 overview

Project 6 has been supporting people with substance use problems since it was formed in 1989. It is a registered charity (1173006) and a company limited by guarantee (no: 03430925). We deliver services across 4 Service Areas:

  1. Alcohol and Complex Needs
  2. Family and Young Peoples Services
  3. Recovery Services
  4. Training Services: Waypoint

More information about these services is available via our website and latest Impact report.

Please also see our Business Plan and Income Generation Plan.

The organisation has approximately 60 members of staff across Keighley, Bradford, Doncaster  and Sheffield and up to 70 volunteers at any one time.

Our head office is based at:

11-19 Temple Street

Keighley

BD21 2AD

01535 610 180

The Charity Commission

The Charity Commission is the independent regulator of charities in England and Wales. Their job as regulator is to work closely with charities to ensure that they are accountable, well run and meet their legal obligations in order to promote public trust and confidence. Project 6 is registered with the Charity Commission (charity no: 701623) and complies with charity law (Charities Act 2011) and the requirements of the Charity Commission as regulator.

The Commission provides a range of advice and guidance. For more information please visit the Charity Commission website: www.charitycommission.gov.uk

The Board of Trustees

The Board’s role is to provide leadership of Project 6 within a framework of prudent and effective controls to enable risk to be assessed and managed. “Trustees have and must accept ultimate responsibility for directing the affairs of a charity, and ensuring that it is solvent, well-run, and delivering the charitable outcomes for the benefit of the public for which it has been set up.” (Charity Commission Guidance)

The Project 6 Board sets strategic aims, ensures that the necessary financial and human resources are in place for Project 6 to meet its objectives and reviews management performance. The Board oversees Project 6’ values and standards and ensures that its obligations to its stakeholders and others are fully understood and met. The Trustees, when complete, consist of:

  • the Officers of the Charity (Chairperson, Secretary (if not a paid employee of the Charity) and Treasurer) elected at each Annual General Meeting; and
  • up to eight trustees elected at each Annual General Meeting;

Board Meetings

The Board meets bi-monthly to review the charity’s performance with a formal schedule of matters specifically reserved for its decision.  In addition to four quarterly review meetings, 2 review and planning meetings are held. Three established committees meet quarterly to scrutinise areas of the organization:

  • Finance
  • Performance and Quality
  • HR

An annual board and manager away-day is held once a year for strategic and board development purposes. In order for trustees to make any decisions 50% of the trustees must be in attendance at the meeting.

The Role of the Chair and Chief Executive

There are two key roles at the top of decision making chain within Project 6 – Chair of Trustees and the Chief Executive. The Chair is responsible for representing the views of the Board in their role as charity governors, along with ensuring a good trustee induction and professional development.  Day-to-day management and leadership responsibilities of Project 6 are delegated to the Chief Executive. The Chief Executive will ensure good information flows between The Board, the senior leadership team and Project 6 projects.  The Chair also provides support and supervision to the Chief Executive on behalf of the Board.

Treasurer

The Project 6 Treasurer ensures that proper accounts are kept and helps set financial and investment policies. They work closely with the Project 6 Finance Officer to ensure ongoing financial viability of the charity.

Trustees

The Trustees have the ultimate responsibility for running the charity, for its property, finances and the employment of any staff or engagement of volunteers. Project 6 Trustees will also constructively challenge and contribute to the development of strategy, scrutinise the performance of management in meeting agreed goals and objectives and monitor the reporting of performance. They will satisfy themselves that financial information is accurate and that financial controls and systems of risk management are robust and defensible. They have a prime role in appointing, and where necessary removing, senior management and in succession planning.

Project 6 will also have a name safeguarding lead Trustee to comply with the local Safeguarding Childrens Board.

Project 6’s specific expectations of a trustee

Trustees are expected to:

  • Inform themselves about the field within which Project 6 operates, i.e. substance misuse and about the services it provides.
  • Attend meetings of Trustees, which are held approximately every 4 – 8 weeks – 75% attendance is expected.
  • Prepare for such meetings by reading papers in advance.
  • Use their respective skills, knowledge and experience to reach sound decisions.
  • Take part in other events such as training opportunities, annual reviews etc.
Airedale Voluntary Drug and Alcohol Agency trading as Project 6 is a registered charity number 1173006 and a company limited by guarantee and registered in England and Wales number 3430925