Privacy Notice

Project 6 is committed to protecting and respecting your privacy and the personal information we hold about you.

This policy outlines how we use your personal information.

Policy reviewed 02/06/26

Who we are

Airedale Voluntary Drug and Alcohol Agency, trading as Project 6, is the Data Controller for the purposes of UK data protection law.

Contact details:

For data protection enquiries:

Email: jon.gooch@project6.org.uk

The Information We Collect

We may collect and process the following categories of personal information:

Personal Data

  • Name and contact details
  • Date of birth and identifying information
  • Employment, education, and training history
  • Appointment and attendance records
  • Communications with you

Special Category Data

  • Physical and mental health information
  • Medication details
  • Substance use and treatment information

Other Information

  • Emergency contact details
  • Relevant information from healthcare professionals, carers or family members
  • Images, video or audio recordings (with your consent)

How We Collect Your Data

We collect personal information:

  • Directly from you
  • From professionals or organisations involved in supporting you
  • From partner organisations where we have data-sharing agreements

How We Use Your Information

We use your personal data to:

  • Provide services and support
  • Manage appointments and communications
  • Maintain records of the services we provide
  • Monitor and improve our services
  • Inform you about relevant services and opportunities
  • Respond to enquiries and communications
  • Meet our legal and regulatory obligations
  • Promote our work (using anonymised or consent-based information)

Lawful Bases for Processing

Under the UK GDPR, we rely on the following lawful bases:

  • Consent – where you have given clear permission (you can withdraw this at any time)
  • Contract – where we have a contractual obligation
  • Legal obligation – where required by law
  • Legitimate interests – to deliver services you have requested, including service improvement, and organisational management

Special Category Data

Where we process sensitive health information, we rely on:

  • Article 9(2)(h) – provision of health or social care
  • Article 9(2)(a) – your explicit consent, where required

Sharing Your Information

We may share your information with:

  • Healthcare providers (e.g. NHS services)
  • Local authorities and commissioners
  • Partner organisations delivering related services
  • Regulators, auditors, or legal bodies where required

All data sharing is carried out securely and in accordance with data protection law.

Safeguarding

  • We may share information without your consent if necessary to:
  • Comply with legal obligations

International Transfers

We do not routinely transfer your personal data outside the United Kingdom.

If we ever do, we will ensure appropriate safeguards are in place in accordance with UK GDPR.

How We Store and Protect Your Data

We take appropriate technical and organisational measures to protect your data, including:

  • Secure IT systems and encryption
  • Access controls and authentication
  • Staff training and confidentiality agreements
  • Secure storage of paper records

How Long We Keep Your Data

We retain your personal data only for as long as necessary.

Typical retention periods:

Full details are available in our Data Retention and Disposal Policy

Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data (in certain circumstances)
  • Restrict processing
  • Object to processing
  • Request transfer of your data (data portability)

Some of these rights do not apply in all situations.

You will not usually need to pay a fee, and we will respond within one month.

To exercise your rights, contact us using the details above.

How to Complain

If you are unhappy with how we use your data, please contact us first: complaints@project6.org.uk.

You can also complain to the Information Commissioner’s Office (ICO):

Cookie Policy

What Are Cookies

Cookies are small text files stored on your device when you visit a website.

How We Use Cookies

We use cookies to:

  • Ensure the website functions properly (essential cookies)
  • Understand how visitors use our website (analytics cookies)
  • Improve user experience

We do not use cookies to collect personally identifiable information without your consent.

Cookie Consent

We use a cookie banner to ask for your consent before placing non-essential cookies

Types of Cookies We Use

  • Essential cookies – required for basic website functionality
  • Analytics cookies – help us understand website usage (e.g. page visits)

Managing Cookies

You can manage cookies through your browser settings:

You can also visit www.aboutcookies.org for more information.